This Privacy Notice is a commitment made by Westbound Logistics Services Limited, Company number 6794881. This notice provides you details of the types of data we process, the lawful basis for processing your data and our policy on data retention.

Why we need your data

We need to know your basic personal data to provide you with services and products related to our business with you. We will not collect any personal data from you we do not need to provide and oversee our services to you.

Our legal basis for processing your personal data

We must have a valid lawful basis to process your personal data. The table below identifies the lawful basis for each class of activity that we may be conducting with you.

Processing Purpose GPDS Legal Basis Justification
Sending you a regular newsletter and/or updates on our offers and services. Consent You have provided consent to process your personal data for these purposes. You have the right to withdraw this consent at any time.
Developing or implementing a contract and/or financial transaction with you Contract The processing is necessary to implement a contract with you or the organisation you represent. We also need to comply with legal requirements (e.g. tax law).
Preparation or discussion related to potential: Contracts, MoU, MoA, NDA Partnership Agreement. Legitimate interest

In our case the legitimate interests can be our own interests or the interests of third parties. They can include commercial interests, individual interests or broader societal benefits.

We use your data in ways you would reasonably expect and which have a minimal privacy impact.

What we do with your data

All the personal data we process is processed by our staff in the UK however for the purposes of IT hosting and maintenance this information is located on servers within the European Union. No 3rd parties have access to your personal data unless the law allows them to do so.

We have a data protection regime in place to oversee the effective and secure processing of your personal data. This includes policies and procedures to ensure your rights under the GPDR regulations are protected, any requests from you to access the data we hold about you (Subject Access Requests) are dealt with promptly and if something goes wrong, a procedure to detect, report and investigate a personal data breach.

How long we keep your data

Where we have conducted a financial transaction with you, we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. Your information we use for marketing purposes will be kept until you notify us that you no longer wish to receive information from us. More information on our retention schedule can be obtained by writing to GDPR@westboundlogistics.com

What we would also like to do with your data

We would like to use your name and email address to provide you a regular newsletter and occasionally inform you of our offers and products. This information is not shared with third purposes and you can unsubscribe at any time via phone, email or our website.

Automated Decision Making

Automated decision-making means making a decision about you using no human involvement e.g. using computerised filtering. No decision will be made about you solely on the basis of automated decision making.

What are your rights

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated. Write to: GDPR@westboundlogistics.com

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office https://ico.org.uk/